Creating a team routine
By the end of this article, you will learn how to setup a routine for your team. Team routines make it easy to automate routine updates, like daily standups, weekly updates, check-ins, and whatever else you can dream up!
If you use routines, you will spend less time in meetings because updates will be shared asynchronously. Even better, you may find that you don't need to hold the meeting at all!
Feel free to watch the video below to learn how to setup an automated routine with your team!
Configuring a team routine:
- Click on the routines page, and click the "new routine" button
- Select "multiple people" when prompted with the question - "Who will be participating in this routine?"
- Select a pre-defined template (daily standup, Monday kick-off, weekly check-in) or begin configuring a routine from scratch
- Pick questions and prompts you'd like your team to answer on a regular basis. There are a variety of types available (open-ended, emoji, 1-10 scale, and more)
- [optional, but recommended] Enable a power-up. Power-ups make your routines more fun and enjoyable. For example, you could ask your team to answer icebreaker questions or send kudos to coworkers.
- Pick a frequency/schedule - how often would you like to prompt your team for an update? You can also send automated reminders to people who haven't responded.
- Add participants. Who should answer the questions? If you haven't invited anyone yet, simply type in their email address(es) into this box.
- Pick where you'd like to notify participants. You can choose email, Slack, Microsoft Teams, or Zoom Chat. Friday will send participants a direct message when it's time to share an update.
- Pick who can see the updates. Routines can be visible to the team, or only accessible to specific people. It's up to you!
- [optional, but recommended] Push updates into a channel. As your team completes updates, you can push responses into a channel in Slack or Teams. Alternatively, you can send a single notification at a given time of your choosing with the report option.
You can push responses into tools like Slack and Teams for maximum visibility. Responses are also displayed directly in the feed in Friday. For example, you can see a stream of daily standups, weekly updates, and more.
Reporting & Insights
For your routines, Friday automatically compiles reports and aggregates actionable insights over time. There are two views:
- Batch (a snapshot of activity for a given period)
- Trends (a collection of batches over time). This is available for paid customers.
You can read about reporting in more detail on our reports page, but here's a quick example of what reports look like: